Security Guard Scheduling Software
Every Post Covered
by a Qualified, Licensed Officer
AssignPros is security guard scheduling software built for security companies. It fills your schedule with officers who hold the right licenses, tells them where to be, and turns the hours they work into invoices.
What Security Guard Scheduling Software Should Do
Spreadsheets and whiteboards can show who is working. They can't stop an unlicensed officer from being sent to a post or tell you about an open shift before the client does. Good guard scheduling software should:
- Only offer officers who are licensed and qualified for the post
- Send every officer their shifts by text, email and app
- Record when officers actually clock in and out
- Flag uncovered shifts before they become missed posts
- Warn you before licenses expire
- Turn hours worked into payroll reports and client invoices
How AssignPros Schedules Security Officers
Qualified Matching
Each shift lists the officers who hold the licenses, skills, and equipment it needs, most qualified first. You can always override the choice.
Weeks of Schedules in Seconds
Build a week, two weeks or a month of shifts at once. Repeat by day of week or month, and copy assignments one at a time or in bulk.
Uncovered Shifts Flagged
The schedule calendar shows every open shift. Split a shift between several officers in about three clicks when someone calls out.
Shift Notifications
Send schedules and changes by text, email, the website or the mobile app, to one officer, one post or a client's whole group of assignments.
Mobile App and Geofenced Clock-In
Officers see their schedule, clock in and out, and message supervisors. Clock-in can be limited to the post's area.
License Tracking
Expiring and expired licenses are flagged on your first screen, with copies of each credential on file and one-click renewal reminders.
Invoicing and Payroll
Invoices come from the hours actually worked and post straight to QuickBooks Online. Schedule, payroll, and invoice reports included.
AI Reports
Ask for a report in plain English, such as "hours worked by officer at this client last month," and AssignPros builds it.
From Spreadsheet to Automated Schedule
- We set it up with you. Your clients, posts, officers, and licenses go in once, with one-on-one help set up around how your company actually runs.
- Build the schedule. Create weeks of shifts at once; AssignPros offers only qualified, licensed officers for each post.
- Officers get their shifts. Schedules go out by text, email, and app, and replies come back in real time.
- Officers clock in. The mobile app records when they arrive and leave, inside the post's area if you choose.
- Invoice from hours worked. Payroll and client invoices come from the real hours, posted to QuickBooks Online.
Pay Only for the Hours Your Officers Work
$0.05 per assignment hour, dropping to $0.04 and $0.03 as your hours grow. A full-time guard costs about $8 a month, and part-time or on-call officers cost nothing while they aren't working. Prefer a fixed bill? Set Price plans start at $200 a month for up to 5,000 hours.
Schedule the Equipment, Not Just the Officers
Patrol vehicles, radios, drones and ground robots go out with your officers. AssignPros schedules them on the same shifts, so a post is never promised equipment that's already somewhere else. We call it
Blended Security Management™.
Security Guard Scheduling Software: Common Questions
What is security guard scheduling software?
Security guard scheduling software builds and fills the shift schedule for a security company's posts. AssignPros matches each shift with an officer who holds the licenses, skills and equipment the post needs, sends officers their shifts by text, email and mobile app, flags uncovered shifts and expiring licenses, and turns the hours worked into payroll reports and client invoices.
How much does security guard scheduling software cost?
AssignPros charges for the hours your officers actually work: $0.05 per assignment hour up to 1,000 hours a month, $0.04 up to 3,000 and $0.03 above that, with no minimum. A full-time guard costs about $8 a month. Set Price plans start at $200 a month for up to 5,000 hours. The one-time setup fee starts at $75 and is waived with a 24-month contract.
Does AssignPros track security guard licenses?
Yes. Licenses and credentials are stored with each officer, with copies of the documents attached. Expiring and expired licenses are flagged on the first screen you see, one click messages the officer to renew, and scheduling only offers officers who hold what the post requires.
Can officers see their schedule on their phone?
Yes. The AssignPros mobile app shows officers their schedule and assignment details, lets them clock in and out and message their supervisor. Clock-in can be limited to the assignment's area (geofencing). The mobile app is included at no charge.
Does it work with QuickBooks?
Yes. AssignPros builds invoices from the hours actually worked and posts them straight to QuickBooks Online ($49 per month add-on).
Is it for small security companies or large ones?
Both. Hourly pricing has no minimum, so a small company pays only for the hours it schedules, and Set Price and Enterprise plans cover companies with hundreds of officers.
Can it schedule drones, robots and equipment too?
Yes. AssignPros schedules the vehicles, drones, patrol robots and other equipment that go with a shift alongside the officers, so a post can't be booked with equipment that's already somewhere else. That is Blended Security Management.
Can AssignPros add a feature we need?
Yes. AssignPros builds custom features for its clients, often at no extra cost. Tell us how your company works and what you need.
See Your Own Schedule in AssignPros
We'll walk you through it with your posts, officers and licenses in mind.